University of Pennsylvania ADMIN ASST A in Philadelphia, Pennsylvania
ADMIN ASST A Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting | Print Preview | Apply for this Job
Reference Number 85-29191
Posted Job Title ADMIN ASST A
School Name Student Services
Org Counseling and Psychological Services
Posted to the Web 07/13/2018
Posted Job/Salary Grade 023
Employment Type Non-Exempt
Position Type Full Time
Position Schedule M-F 8:30-5, Some days 11a-7p/Some Saturdays 10a-3p
Position Length Ongoing
Position End Date
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Division of the Vice Provost for University Life (VPUL) is Penn’s foremost provider of student services and educational access. VPUL partners and collaborates with diverse organizations across many dimensions including: race, ethnicity, gender, sexual orientation, historical tradition, age, religion, disabilities, veteran status, interests, perspectives and socioeconomic backgrounds. We enhance the ability of nearly 25,000 undergraduate, graduate, and professional students, along with other community participants. University Life programs provide academic and career support, campus and community engagement, health and wellness programs, and much more. Our efforts help to fulfill Penn’s strategic vision of integrating knowledge across campus. VPUL is part of the Office of the Provost and includes 32 campus departments. http://www.vpul.upenn.edu/
This position provides administrative support in the University college counseling center. The administrative assistant interfaces with students both in-person and on the telephone and provides support to the clinical staff at CAPS. Responsibilities include checking in students, answering busy phone lines, scheduling appointments, transferring calls, scanning and logging paperwork and preparing conference rooms for meetings. This position also provides coverage for other administrative positions on a daily basis for breaks and other times as needed. Other duties include scoring assessments and creating and/or editing group flyers and upkeep of brochures in waiting room area. The successful applicant must have a high school diploma or equivalent, maintain a professional and courteous presence in a confidential environment, and have previous experience with Microsoft applications. Experience answering multiple telephone lines in an office is a must; scheduling experience is a plus and previous experience working with students is highly preferred.
Minimum requirement is a High School Diploma or GED and at least two years’ experience or equivalent combination of education and experience is required. Preferred candidates will have an Associates or Bachelor’s Degree. The successful applicant will maintain a professional and courteous presence in a confidential environment, and have previous experience with Microsoft applications. Experience answering multiple telephone lines in an office is a must; previous experience working with students is highly preferred. Ability to effectively and professionally manage multiple demands simultaneously is needed. CAPS is seeking a candidate with exceptional customer service skills.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Quick Link http://jobs.hr.upenn.edu/postings/38521
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
Contacted by a Penn Recruiter
Referred by a Penn Employee
Referred by a friend or family member
Higher Education Recruitment Consortium (HERC)
Inside Higher Ed
Other Internet Advertisement
Other Social Media Site
Professional Affiliation/Trade Website
Diversity Association/Publication Website
Heard about it at a conference or career fair
Recruitment and/or staffing agency
What is your highest level of education completed?
Less than high school education
High School Diploma or GED
Vocational or Technical School
Associate's Degree or Two Year College
PHD/MD/JD or equivalent doctoral degree
How many years of experience do you have related to this position?
0 to 1 Year
1 to 2 Years
2 to 3 Years
3 to 5 Years
5 to 7 Years
7 to 10 Years
Over 10 Years
- Cover Letter