University of Pennsylvania ADMIN ASST B in Philadelphia, Pennsylvania
ADMIN ASST B Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting | Print Preview | Apply for this Job
Reference Number 32-28215
Posted Job Title ADMIN ASST B
School Name Graduate School of Education
Posted to the Web 03/13/2018
Posted Job/Salary Grade 024
Employment Type Non-Exempt
Position Type Full Time
Position Schedule TBD
Position Length Contingent Upon Funding
Position End Date
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
At Penn GSE, staff, students, and faculty enjoy an Ivy League environment that supports both practical knowledge building and high-quality research. The community in this top-ranked school is united in its efforts to create positive change through education in our region, country, and world. http://www.gse.upenn.edu/
The Administrative Assistant ensures the efficient support of the Forward Promise Initiative (FP) which is housed at the Racial Empowerment Collaborative at the Graduate School of Education, at the University of Pennsylvania. The role involves handling the affairs of FP administrative staff, consultants, National Advisory Meetings faculty, projects, papers, conferences, and public communication. In addition to handling clerical and administrative responsibilities such as copying, meeting logistics, scheduling, and arranging travel, the Administrative Assistant handles a variety of matters for the highly productive Forward Promise National Program Office (NPO), but working with limited supervision. The Administrative Assistant provides a variety of project and administrative support to the Forward Promise activities, primary of which is the annual convening of Grantees. Other activities include establishing procedures in conjunction with the Director to improve work-flow for Forward Promise. This role reports to the Director and to the Deputy Director of Forward Promise. This position is contingent upon grant funding.Respond to Forward Promise staff in Huntsville and Philadelphia Offices: Respond, accurately and with discretion, to a wide array of staff including Deputy Director requests, including scheduling, calendaring, preparation of materials, preparation of mailings, grantsmanship record-keeping, checking monthly budget reports against expenditures, scheduling travel for NAC members, other FP consultants, and NPO staff. Other duties include handling the mail regarding promotional materials, conversations or correspondences between business office, purchasing, and consultants. Coordinating invoice procurement and dissemination between business office, purchasing and consultants. Gathering travel reimbursements from all FP staff and submitting these to the business office.Center and Faculty Communication: Track and maintain records of all financial invoicing, communication, reporting between FP and Penn GSE’s business office; Prepare and maintain digital sites for joint projects of the FP grantmaking and technical assistance endeavors. Be able to report on the business affairs of the FP to the Racial Empowerment Collaborative staff meetings. Help internal consultant to maintain records of FP staff and faculty productivity including number of sites visited, topics, workshops, and classify based on training, research, grantsmanship or community collaboration events. Center Events:Prepare materials for Forward Promise events and conferences (binders, agenda, nametags, etc.); represent Forward Promise to guests and visitors at registration tables and in other day-of-event tasks, with special focus for FP initiatives.
A High School diploma or GED ( Bachelor’s strongly preferred) and 3 years to 5 years of experience or equivalent combination of education and experience is required.Strongly preferred Bachelor’s Degree in a Health-related field, such as Psychology, Social Work, Sociology, Nursing etc. Computer literacy skills, knowledge of Excel, Word, Powerpoint. Basic understanding of statistics strongly encouraged. Research experience is also encouraged. Being able to make public presentations in front of an audience of health professionals, preferred.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Quick Link http://jobs.hr.upenn.edu/postings/35287
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
Contacted by a Penn Recruiter
Referred by a Penn Employee
Referred by a friend or family member
Higher Education Recruitment Consortium (HERC)
Inside Higher Ed
Other Internet Advertisement
Other Social Media Site
Professional Affiliation/Trade Website
Diversity Association/Publication Website
Heard about it at a conference or career fair
Recruitment and/or staffing agency
What is your highest level of education completed?
Less than high school education
High School Diploma or GED
Vocational or Technical School
Associate's Degree or Two Year College
PHD/MD/JD or equivalent doctoral degree
How many years of experience do you have related to this position?
0 to 1 Year
1 to 2 Years
2 to 3 Years
3 to 5 Years
5 to 7 Years
7 to 10 Years
Over 10 Years
- Cover Letter