University of Pennsylvania ADMIN COORDINATOR in Philadelphia, Pennsylvania

ADMIN COORDINATOR Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 32-29654


School Name Graduate School of Education

Org Education

Posted to the Web 08/10/2018

Posted Job/Salary Grade 025

Employment Type Non-Exempt

Hours 40.00

Position Type Full Time

Position Schedule TBD

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

At Penn GSE, staff, students, and faculty enjoy an Ivy League environment that supports both practical knowledge building and high-quality research. The community in this top-ranked school is united in its efforts to create positive change through education in our region, country, and world.


The Mid-Career Doctoral Program in Educational Leadership is an executive-model program for mid-level and senior educational leaders. This position has responsibility for the day-to-day logistics of running the program, under limited supervision of the director and under direct supervision of the assistant director. Responsibilities also include assisting the director with the recruitment, admissions, and enrollment of this select group. The person will also have primary responsibility for all student affairs and student life functions in the program, provide technical and process support for regular and part-time faculty, and coordinate with other members of the program team in support of various program network initiatives, such as PELS, RILE, visitor events/meetings, network events, etc. Some travel for recruitment and network support involved. The position will also provide some direct support to the Director for travel and scheduling. Finally, the role involves operational responsibilities including reviewing budget, preparing and processing purchase requests, and working with various internal and external vendors, including those that provide classroom space, meals, and student housing.


Bachelor’s Degree and 3 years to 5 years of experience is strongly preferred.HS diploma and 5 to 7 years of experience or equivalent combination of education and experience required. Ability to work closely and effectively in varied professional capacities with a select diverse group of mid- and senior-level educational leaders, regular and part-time faculty, and staff in various operational areas (admissions, facilities, financial aid, registrar, billing, etc.) from Penn GSE and from across the University. A strong positive customer/client service orientation is essential. Background in admissions and student affairs; knowledge of K-12; social media competency; fluency in Spanish; and willingness to learn new software applications strongly preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter