University of Pennsylvania ADMINISTRATIVE ASSISTANT B, LIMITED SERVICE in Philadelphia, Pennsylvania

ADMINISTRATIVE ASSISTANT B, LIMITED SERVICE Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 02-29319


School Name School of Arts and Sciences

Org Asian-American Studies Program

Posted to the Web 07/10/2018

Posted Job/Salary Grade LIM/24

Employment Type Non-Exempt

Hours 9-5

Position Type Limited Service

Position Schedule 9-5

Months 10

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world’s leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.


The University of Pennsylvania’s program in Asian American Studies (ASAM) was established in Fall 1996 as a result of joint student, staff, and faculty efforts. An interdisciplinary program that offers a Minor and a broad range of courses and activities, it explores the historical and contemporary experiences of Asian immigrants and of persons of Asian ancestry in North America. The Latin American and Latino Studies (LALS) Program offers an interdisciplinary major and minor to study the history, arts, languages, cultures, societies, politics, and/or regional organizations of Latin American and Caribbean countries as well as Latino communities and individuals in the United States.

The Administrative Assistant position assists in all the daily administrative operations of the ASAM/LALS programs under the supervision of the Associate Directors. Responsibilities include, but are not limited to: provide administrative coordination for faculty, including arranging meetings and coordinating calendars; organize and supervise program events, including lectures, conferences, fellowships and award competitions; participate and assist in the organization of the open house and new student events; supervise and coordinate travel arrangements for visitors and faculty as requested; submit Concur and Ben Financial requests. This is a 10-month limited service position.


High School Diploma and 3 years to 5 years of experience or equivalent combination of education and experience is required. Bachelor’s degree preferred. Must have the ability to work with work study students; excellent analytical and organizational skills with the ability to multi-task and meet deadlines required; experience in managing budgets; must have excellent communication and interpersonal skills; computer proficiency (Windows, Word, Excel, Filemaker); web skills desired including Photoshop and Illustrator. Knowledge of Concur and Ben Financial desired.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

  • Do you have experience in managing budgets?

  • Yes

  • No

  • Do you have experience using Photoshop and Illustrator?

  • Yes

  • No

  • Do you have knowledge of Concur and/or Ben Financials?

  • Yes

  • No

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter