University of Pennsylvania CLINICAL RESEARCH COORD B in Philadelphia, Pennsylvania

CLINICAL RESEARCH COORD B Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Bookmark this Posting | Print Preview | Apply for this Job

Posting Details

Posting Details

Reference Number 40-29378


School Name Perelman School of Medicine

Org CC-Cancer Center

Posted to the Web 07/19/2018

Posted Job/Salary Grade 026

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 8am-5pm

Months 12

Position Length Contingent Upon Funding

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.


The Abramson Cancer Center Clinical Research Unit (CRU) of the University of Pennsylvania seeks a full-time Clinical Trials Coordinator B to organize, coordinate and implement studies involving a wide variety of investigational products and various sponsors. This position will report to the unit managers of a specific disease-site and work closely with a Physician Investigator to oversee all aspects of clinical research performed within his/her area of interest. This includes subject recruitment, detailed data entry, subject visits and follow-up, processing and shipping subject specimens, maintaining study supplies, and regulatory documentation. This individual will work under general supervision. Specific responsibilities include (but are not limited to):* Organize, participate and assist in the preparation of documents needed for initiation, monitoring, internal and external auditing, and study close-out visits. * Coordinate the conduct of complex (i.e. multi-drug regimens, high toxicity potential, multiple random assignments, or immunotherapies, etc.) Phase I – IV clinical trials and registries. Organize and maintain all documentation required by the sponsor or CRO per GCP – includes source documentation, case report forms, and research charts.* In collaboration with the PI and Research Nurse, participate in clinic to explain the trial and provide informed consent to the patient and family. Develop, schedule and oversee subject visits and any necessary testing and appointment coverage according to protocol. Adhere to all University of Pennsylvania, FDA and GCP guidelines.* Collect, review and report timely, valid, accurate study data. Update/maintain study record in the Clinical Trials Management System (CTMS) in real-time. Maintain clinical trial databases by completing case report forms within the timelines specified by the study-specific Clinical Trials Agreement. Responsible for IND reporting and/or assisting Sponsor with annual IND reporting.* Process and ship study specimens including blood, urine and tissue samples. Obtain slides from pathology and/or scans from radiology and ship to sponsor/independent reviewers per protocol guidelines. Maintain central lab supplies, kits, and/or equipment provided by the sponsor (e.g. EKG machines, ePRO tablets, etc.). Be responsible for billing reconciliation, tracking site reimbursements and allocating patient stipends.* On behalf of the site, participate in weekly or bi-weekly Sponsor teleconferences to review the status of ongoing patients and slot assignments/allocations for next dose levels; share study-wide updates/issues with unit managers and study team members who were not able to participate. * Participate in working groups that will maximize the efficiency and quality of research performed, including developing SOP’s. May act as a mentor to coordinators who have joined the unit with less research experience.Position involves work-related responsibilities that may occur outside of usual hours and some conference-related travel. Position is contingent on continued funding.


Bachelor’s degree and 2-4 years of experience, or equivalent combination of education and experience, are required. The successful candidate must have: (1) practical experience coordinating the day-to-day activities of multiple research projects; (2) effective verbal and written communication skills; (3) ability to learn new methods quickly and multi-task; (4) demonstrated ability to work as part of a team as well as independently; (5) knowledge or experience in oncology preferred but not required; (6) ability to work flexible hours; (7) possess working knowledge of the Title 21 Code of Federal Regulations (CFR), International Conference of Harmonisation (ICH) and Good Clinical (Research) Practice (GCP) Guidelines.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

  • Do you have clinical trial subject recruitment experience?

  • Yes

  • No

  • Do you have experience consenting?

  • Yes

  • No

  • Do you have experience processing and shipping subject specimens?

  • Yes

  • No

  • Do you have knowledge and or experience with IND reporting or assisting Sponsors with annual IND reporting?

  • Yes

  • No

  • Do you have knowledge of GCP, and FDA guidelines?

  • Yes

  • No

  • Do you have any oncology experience?

  • Yes

  • No

  • Do you have any experience monitoring internal/external auditing and close outs?

  • Yes

  • No

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter