University of Pennsylvania CONTINUING DENTAL EDUCATION PROGRAM MANAGER in Philadelphia, Pennsylvania

CONTINUING DENTAL EDUCATION PROGRAM MANAGER Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 51-29384


School Name School of Dental Medicine

Org Preventive and Restorative Sciences

Posted to the Web 07/13/2018

Posted Job/Salary Grade 026

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 8 - 5

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students.


This position directs all program planning, financial and administration efforts for the Continuing Dental Education department for the School of Dental Medicine. This individual will work closely with the Associate Dean of Global Affairs and Continuing Education, CE Advisory Committee and department chairs to ensure successful program outcomes. PROGRAM MANAGEMENT* Prepares and oversees all programmatic planning and implementation* Manages compliance efforts with all related licensure and continuing education requirements* Directs marketing and public relations for each conference and program (print, mail and online formats)* Developing and implementing systems to improve business processes (i.e., stand alone registration and payment system, survey tools)BUDGETARY RESPONSIBILITIES* Directs the department’s operating budget with the Associate Dean of Global Affairs and Continuing Education.* Develops and manage budgets for each course/conference with Department Chairs.* Develops and manages budgets as required by entities providing commercial support of courses/conferences.* Oversees course/conference payment systems.COURSE/CONFERENCE MANAGEMENT AND LOGISTICS* Directs and coordinate all facets of assigned courses and conferences which includes but is not limited to: publicity (print, mail and online formats), venue selection, accommodations, catering, staffing as required, registration and payments, exhibitor/sponsorship, conference program and giveaways, audio visual requirements for dental presentations, transportation and social events.* Coordinates guest speaker travel, accommodations and paperwork required to comply with University Policies and procedures as well as ADA CERP criteria. Process expenses and honoraria.* Develops with the department of Development and Alumni Relations and Director of Communications all event-related publicity on the website, in Penn Dental Medicine Journal, e-news and alumni news.CE CERTIFICATION* Manages course/conference documentation processes to ensure compliance with ADA CERP criteria including but not limited to: needs assessment of professional needs and interests, educational objectives, evaluation/assessment of course content, instructor effectiveness and administration, ensure educational material and instructors are independent of commercial interest, ensure commercial support is compliant with ADA CERP standards, standards of other governing bodies if offering multiple types of continuing education credits (i.e., continuing medical education credits) and University Policy.* Directs all program compliance and records management efforts to ensure alignment with State Board of Dentistry licensing and continuing education requirements where Penn Dental Medicine offers continuing education.* Maintains ADA CERP recognition status with the American Dental Association every four years.CURRICULUM DEVELOPMENT* Develops with Associate Dean of Global Affairs and Continuing Education, CE Advisory Committee and department chairs all program content ensuring alignment with Penn Dental Medicine’s mission and goals for Continuing Dental Education.* Established CE assessment protocols* Directs program evaluation efforts


A Bachelor’s Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required. Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload. Ability to use tact, diplomacy and maintain a high level of confidentiality. Technical skills to learn and use enterprise systems and departmental tools. Experience using standard office equipment such as copier, fax and calculator. Clear and understandable speech to disseminate information and forward messages in a thorough and appropriate manner. Excellent interpersonal skills with diverse groups and individuals at all organizational levels, both inside and outside of the University. Excellent problem solving skills. Strong commitment to teamwork. Service-oriented, with ability to maintain a pleasant and helpful attitude. Ability to troubleshoot and problem solve.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter