University of Pennsylvania GRANTS & FINANCIAL COORDINATOR in Philadelphia, Pennsylvania

GRANTS & FINANCIAL COORDINATOR Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 26-29141


School Name University Museum

Org University Museum

Posted to the Web 06/16/2018

Posted Job/Salary Grade 025

Employment Type Non-Exempt

Hours 35.00

Position Type Full Time

Position Schedule 9-5

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The University of Pennsylvania Museum of Archaeology and Anthropology was founded in 1887, and is one of the world’s great archaeology and anthropology research museums. It is the largest university museum in the United States, with roughly one million objects in our care. The Penn Museum encapsulates and illustrates the human story: who we are and where we came from. As a dynamic research institution with many ongoing research projects, the Museum is a vibrant and engaging place of continual discovery, with the mandate of research, teaching, collections stewardship, and public engagement.


The Grants and Financial Coordinator provides general support for research initiatives throughout the Museum (including managing the Museum’s sponsored research funds), as well as provides financial and administrative support to ensure efficient and timely daily operations. Manages monthly and quarterly financial reporting for departments, and ensures accurate and timely deposits. Grants management includes (a) post-award grant administration (budgeting awards, monitoring balances, ensuring compliance through determinations of allowability, allocability, and reasonableness of expenditures in accordance with sponsor guidelines, federal regulations, and university policies and regulatory requirements, initiating cost transfers, drafting extension requests and re-budgeting requests, assisting P.I.s in managing projects, making purchases and travel arrangements, working with University departments to arrange and issue payment for services, creating reports of post-award financial transactions and activity, reviewing and certifying official financial reports, creating reports for budgeting and development purposes, and representing Penn to sponsors) and (b) pre-award grant administration (assisting faculty, staff, and the Development Office with the preparation of proposals to external sponsors, developing budgets, reviewing proposals for administrative and regulatory compliance, meeting with university staff, creating and/or uploading grant submission materials into and NSF FastLane, aiding with sub-awards, consulting agreements, and related documents, liaising with Penn’s Office of Research Services (ORS) and/or ORS at other institutions and funding agencies).


High school degree required, BA/BS strongly preferred plus 5-7 years of experience in accounting, business administration or equivalent combination of education and experience. Strong knowledge and experience with information technology including word processing, spreadsheets; knowledge of Penn financial and research administration accounting systems strongly preferred; demonstrated excellent interpersonal and communications skills.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter