University of Pennsylvania IT PROCUREMENT SPECIALIST in Philadelphia, Pennsylvania

IT PROCUREMENT SPECIALIST Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 93-26915


School Name Business Services

Org Penn Purchasing Services

Posted to the Web 07/12/2017

Posted Job/Salary Grade 027

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule Mon-Fri

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Business Services Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment through the provision of mission-critical services and essential operations. BSD’s mission is to provide high-quality service in a fiscally responsible manner. The Division is currently focused on three major initiatives: Revenue growth/retention through improved marketing efforts, extended services, and development of new distribution channels; driving productivity for the Division and its customers through the better use of technology, and enhancing service offerings through upgrades and expansions of facilities.


Reporting to the Sourcing Manager for IT within Penn Purchasing Services, this position will be responsible for managing all aspects of IT purchasing contracts for hardware, software, and services. The incumbent will interface with university customers in order to understand the business and use case of each contract required, identifying changes necessary to contract terms as well as identifying opportunities to mitigate risk with input from extended stakeholders such as the Privacy Office, General Counsel, and Information Security. This position will be responsible for modifying contract terms to be in closer alignment with current Penn contract, legal, and technology standards. Advanced writing skills and the ability to develop contract language to address complex and often ambiguous business, legal, and technical situations is required. Contracts will also be managed through signature and execution process, as well as maintained in the departmental contract management system.


Bachelor’s Degree and 5 years to 7 years of experience or an equivalent combination of education and experience is required. Working experience with software licensing models required (by user, site licensing, volume-based/activity-based, development agreements, etc.), and also experience with technology-specific legal issues such as:Software-as-a-Service, hosted application, PaaS, IaaS agreement typesHosting environments (on prem, third party)Third party security and infrastructureFamiliarity with certifications such as SOC I, SOC II, SAS 70, and similarService Level AgreementsMust have an advanced understanding of procurement contracting processes and common legal standards (ie. payment terms; indemnity/remedies; limits of liability, warranties), including but not limited to:Understanding of key legal issues pertaining to software, including:Trademark/Intellectual property rightsData use, data ownership, data transfer issuesRemedies, including indemnificationLimitations of Liability (LOL) and related, common customer carve-outs (ie. no LoL for specific issues; LoL’s capped or defined for other issues)Strong interpersonal and communication skills required, including a track record of effectively partnering with a diverse group of customers, ideally in a higher education or non-profit environment. Demonstrated ability to collaborate with internal experts is required, as is capability to manage detail and multiple competing priorities in a complex environment. Preferred qualifications include:Familiar with end-to-end strategic sourcing processes, including Request for Information (RFI), Request for Quotation (RFQ), and Request for Proposal (RFP).Experience in analyzing spend with the goal of identifying opportunities for supply base consolidation and risk mitigation

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter