University of Pennsylvania PENN DENTAL EHR PRIVACY & TRAINING MANAGER in Philadelphia, Pennsylvania

PENN DENTAL EHR PRIVACY & TRAINING MANAGER Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 51-29311


School Name School of Dental Medicine

Org Clinical Affairs

Posted to the Web 07/08/2018

Posted Job/Salary Grade 026

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 8-5

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Established in 1878, Penn Dental Medicine is among the oldest university-affiliated dental schools in the nation. Penn Dental Medicine (PDM) is on a mission to provide the highest quality clinical and research environment for students while shaping the future of care. Join Penn Dental Medicine to live that mission every day by supporting the research and clinical needs of our patients, students, faculty, staff, and community. With PDM, not only can you maximize your career potential at an Ivy League Institution, but you can make a real difference in the lives of our patients and students.


Delivers training to providers, clinical staff, staff, students & faculty. Leverages curriculum and tools to train HIPAA, privacy concepts & axiUm orientation & onboarding for new hires & various stakeholders. Provides go-live support & ensures that trainings are scheduled & delivered on-time. Continuous & accurate maintenance & development of user/workflow guides to support privacy & training efforts. Monitors online e-learning completion, creates workflow guides & videos. Accurately maintain updates to training & compliance database monitoring course completion, remediation & escalation to leadership for non-compliance. Oversee compliance with HIPAA & confidentiality laws – design, implementation and/or modification of HIPAA Privacy, Security & Breach Notification policies, investigation, of HIPAA breaches, coordination with IT, HR & other departments on HIPAA Security issues, including required administrative, technical and procedural safeguards. Design & implement audits. Work closely with University privacy officers to manage violations & actions to manage non-compliance & other monitoring to identify instances of violation of the policies & procedures. Investigate, correct & remediate violations & ensure that employees, contractors & staff are screened prior to start date and periodically thereafter. Develop, coordinate & operate a system for reporting of conflicts of interest as well as investigation and resolution of such conflicts Track & update privacy notices, policies, standards, guidelines, & procedures; providing subject matter expertise, counseling & remediation for training various stakeholders on privacy related policies; preparing detailed written reports regarding investigations; liaising with other departments & facilities as part of the investigation process; following up on inquiries related to investigations; assisting in the creation, design & development of content for office website & educational material Ensure that compliance reports are prepared accurately & timely for review by management. Develop, coordinate & conduct sessions & training on various compliance, privacy and ethics topics to all levels of the organization. Keep management informed about trends, issues & best practices relating to compliance, privacy and ethics. Maintain contracts & BAA to ensure accuracy & compliance with purchasing, contracts & legal teams. Accurate contract management tracking & maintenance of all records. Independent judgement, follow-through & management of all infection control protocols, OSHA reqs. & maintenance of compliance activities to support program. Oversee compliance with university, school, departmental & clinical policies. Attend OACP meetings & report back on findings & implement action plans/remediation plans to ensure compliance.


Qualifications* Minimum Education: Bachelor’s degree required, degree in healthcare related field preferred.* Minimum Experience: Minimum of 3-7 years of Legal or Quality Improvement or Clinical Leadership experience. * Req. Certification/Licensure: A CPC, CHC, CPA, CIA or similar professional credentials highly desirable. Knowledge, Skills, and Abilities: Familiar with HIPAA, Privacy, Security and Breach Notification Rules. Strong communication skills with ability to translate technical terms into business impact. Ability to work in a fast paced and ever changing environment. Excellent verbal communication and writing skills relative to clear and concise reporting of events and activities. Working knowledge of axiUm. Proficiency with Microsoft Office products, especially MS Excel, MS Word, and MS Access. Knowledge of database reporting and analytical tools preferred. Knowledge in contract review. Strong sense of ethics and personal responsibility – job requires working with confidential data and sensitive business matters. Strong customer service skills (both internal and external) required as the position interacts with staff, departmental administrators and their departments. Strong organizational, analytical, interpersonal and motivational skills required. Demonstrate communication and organizational skills. Ability to work well in a collaborative, team environment. * Ability to use independent judgment and to manage and impart confidential information.* Demonstrated ability to develop effective policies and procedures.* Strong critical thinking skills and the ability to analyze and effectively present data.* Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.* Demonstrated understanding of compliance systems and controls.* Detailed knowledge of laws and regulations affecting operations.* Ability to interpret and advise on the application of various laws and regulations.Demonstrated ability to create and maintain an environment of consistency, accountability, including problem solving skills. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Willing to work non-traditional hours to meet program development needs.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Quick Link

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

  • Do you possess any certifications/licensure, particularly: CPA, CHC, CPA, CIA or similar professional credentials?

  • Yes

  • No

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter