University of Pennsylvania PROGRAM COORDINATOR in Philadelphia, Pennsylvania

PROGRAM COORDINATOR Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 13-29257


School Name School of Engineering and Applied Science

Org Chemical and Biomolecular Engineering

Posted to the Web 07/05/2018

Posted Job/Salary Grade 026

Employment Type Non-Exempt

Hours 35.00

Position Type Full Time

Position Schedule 9:00 am - 5:00 pm

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning.


At Penn Engineering, the program coordinator will support both the Director of Penn Institute for Computational Science (PICS) and the activities of PICS faculty and students located at 3401 Walnut Street. PICS support: Reporting to the Director of Penn Institute for Computational Science (PICS) at Penn Engineering the Coordinator is responsible for supporting the academic, research, outreach and support functions of the Director. Which will involve frequent interactions with Penn faculty and students (prospective and current), outside supporters, faculty from other universities and support staff (internal and external to Penn). Organizing conferences (typically two large conferences per year), workshop organization (typically 6 per year), seminar organization (12 per year), arranging meetings, travel and teleconferences; managing Director’s schedule and communications; assisting in report preparation; recording meeting minutes and overseeing follow-up; maintaining academic and public websites; preparing a monthly PICS e-newsletter; and supporting the Master’s Program chair and its administration (admissions, supporting graduate students).3401 Walnut support: Coordinator is responsible for supporting the activities of the large group of faculty and students (60 people) in the SEAS PICS offices at 3401 Walnut Street. This includes scheduling/managing shared spaces; scheduling and managing small group events; supporting expense reporting; coordinating with other SEAS support and business staff for purchasing, supplies, maintenance; reception duties in this access-controlled space; supporting weekly center meetings/events.


A Bachelor’s Degree and 2 years to 3 years of experience or equivalent combination of education and experience is required. High level of initiative, independent judgment and organizational savvy with the capacity to handle multiple prioritizes a must. Must be proficient in Microsoft Office, including Word, PowerPoint, Outlook and Excel. Prior experience working with faculty, students and coordinating events is preferred.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed


  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency

  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree

  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Cover Letter

  • Resume

Optional Documents