University of Pennsylvania STAFF ASSISTANT in Philadelphia, Pennsylvania

STAFF ASSISTANT Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Posting Details

Reference Number 40-29861

Posted Job Title STAFF ASSISTANT

School Name Perelman School of Medicine

Org SM-DN-Global Health Programs

Posted to the Web 09/07/2018

Posted Job/Salary Grade 026

Employment Type Exempt

Hours N/A

Position Type Full Time

Position Schedule 8-5

Months 12

Position Length Ongoing

Position End Date

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Duties

The Staff Assistant provides high-level, lead administrative support to the Center for Global Health (CGH) Director, Administrative Director, and affiliated faculty, as needed. Responsibilities include managing the Center Director’s and Admin Director’s complex meeting schedules, representing CGH leadership to external, University, Health System, School and Department officials, faculty and staff; implementing, with great autonomy, administrative processes and projects that support the CGH including management of logistics and other aspects of the CGH’s committees, and carrying out special projects in support of the CGH’s mission; managing office documents and information; composing, typing, editing and/or reviewing correspondence and other written materials; preparing complex executive presentations; assisting faculty with inquiries and CGH procedures. The Staff Assistant supports the CGH Director and Administrative Director leadership/management team. The Staff Assistant reports to the Administrative Director.

Qualifications

A Bachelor’s Degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. The position requires someone with a proven track-record in taking initiative, excellent organizational, problem-solving skills, interpersonal skills, and the ability to thrive in a fast paced environment with competing deadlines and priorities, whether working autonomously or as part of a team. The Staff Assistant must be able to exercise sound judgment and discretion in working with highly confidential and sensitive matters. Strong oral and written communication skills, demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office, and the ability to effectively utilize the Internet are required. Minimum of 3 years of increasingly responsible administrative experience. Database skills, knowledge of Concur, knowledge of the Penn environment, and global health interest/experience are highly desirable.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Quick Link http://jobs.hr.upenn.edu/postings/39907

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).


  • How did you hear about this employment opportunity?

  • Jobs@Penn

  • Contacted by a Penn Recruiter

  • Referred by a Penn Employee

  • Referred by a friend or family member

  • Higher Education Recruitment Consortium (HERC)

  • Inside Higher Ed

  • Indeed.com

  • Other Internet Advertisement

  • Linkedin

  • Twitter

  • Other Social Media Site

  • Professional Affiliation/Trade Website

  • Diversity Association/Publication Website

  • Heard about it at a conference or career fair

  • Apple One

  • Recruitment and/or staffing agency


  • What is your highest level of education completed?

  • Less than high school education

  • High School Diploma or GED

  • Vocational or Technical School

  • Associate's Degree or Two Year College

  • Bachelor's Degree

  • Master's Degree

  • PHD/MD/JD or equivalent doctoral degree


  • How many years of experience do you have related to this position?

  • 0 to 1 Year

  • 1 to 2 Years

  • 2 to 3 Years

  • 3 to 5 Years

  • 5 to 7 Years

  • 7 to 10 Years

  • Over 10 Years

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter